The Linfield Libraries actively support the promotion of scholarly communication and open access publishing initiatives. Ideally, open access publishing initiatives make content available to users in ways that are free of both price barriers (subscription or other fees) and permission barriers (copyright and licensing restrictions). The Linfield Libraries offer a hosting service for Linfield University-associated academic e-journals. To be eligible for consideration, partners must be able to agree to the following parameters:
Section 1: Introduction & Definitions
The Linfield Libraries (the “Libraries”) actively support the promotion of scholarly communication and open access publishing initiatives by making available a hosting service for Linfield University-associated academic e-journals. In accordance with stated policies, this MOU covers e-journals already in existence but currently being published by another entity.
XXXXX (the “Publisher”) publishes the journal XXXXX (the “e-journal”).
This MOU does not require any transfer of funds between the two partners for the terms of the agreement to be met. The Libraries reserves the right to request compensation for site design and set-up costs up to, but not exceeding, $500 if the e-journal has no published content within 18 months of the website’s completion.
Section 2: Grant of Rights
The Publisher warrants that it is the sole owner of the e-journal and has full authority to enter into this agreement and that it is the exclusive owner of the rights herein granted to the Libraries.
The Publisher grants to the Libraries a non-exclusive worldwide license for electronic dissemination of the e-journal’s content, abstracts, tables of contents, reference lists, supplemental data, and metadata describing content via DigitalCommons@Linfield, or its successor technology.
The Publisher grants to the Libraries a non-exclusive right to license others to reproduce, republish, transmit, and distribute the content of the e-journal under condition that the creators are attributed, no derivative works are created, and that the works are not used for commercial purposes.
The Publisher understands that the granting of the above rights allows the Libraries to continue hosting the e-journal content published during the time period of this agreement beyond the termination of this agreement.
Section 3: Duties
The Libraries will:
The Publisher, through an Editor or Editors it appoints, will:
Section 4: Archival Nature of Publication
Once an article is published on the e-journal’s site hosted by the Libraries, it is final. Published articles are archival citable documents and demand stability. The Libraries will not change a published article; any changes must be handled through errata, as with a print journal.
Section 5: Backup and Preservation
All materials hosted in DigitalCommons@Linfield are subject to the backup and technical protections of the DigitalCommons@Linfield software vendor. The Publisher may request a detailed description of these measures from the Libraries at any time. All objects uploaded to DigitalCommons@Linfield will be stored in their original format by the vendor.
The Libraries cannot unequivocally guarantee the long-term preservation of materials ingested into DigitalCommons@Linfield. The Publisher is advised to maintain copies of all material deposited.
Section 6: Term and Termination
This agreement will begin with the signature of the authorized representative of the Publisher and the Libraries and will continue indefinitely unless either party provides 6 months’ written notice of intent to terminate.
In case of termination by either party, the Libraries reserve the right to continue to host the content published by the e-journal during the term of this agreement.
Portions of this policy have been informed by, and adapted from, journal hosting policies for institutional repositories at Kansas State University, Macalester College, Pacific University, Portland State University, the University of Massachusetts Amherst, and the University of South Florida. We gratefully acknowledge our colleagues' work.
This policy is reviewed at least every 3 years by the DigitalCommons Coordinator and the Library Director, in consultation as needed with General Counsel for Linfield University.
Version 1.0 (current) prepared by Kathleen Spring (DigitalCommons Coordinator), January 3, 2021.