Potential contributors to DigitalCommons@Linfield are encouraged to contact the DigitalCommons Coordinator. Content submitted to DigitalCommons@Linfield must meet the requirements for eligible content. All contributors are required to complete a submission agreement in writing for the submitted content. Contact the DigitalCommons Coordinator upon submission inquiries for submission agreement requirements.
DigitalCommons@Linfield has been established as a permanent repository. Once deposited, an item will not be withdrawn from the repository, although under some circumstances it may be removed from public view.
The Linfield Libraries fully support the intellectual and academic freedom of the faculty, staff, and students within the Linfield University community. However, the Libraries also recognize that those freedoms may only be exercised to the extent they do not become unlawful. As such, contributors to DigitalCommons@Linfield should refrain from statements that would be considered defamatory in a court of law.
The Linfield Libraries does not review content submitted to DigitalCommons@Linfield for the inclusion of potentially defamatory material. However, if material of a defamatory nature comes to the attention of the Libraries, such material may be redacted or removed from public view. In such cases, the DigitalCommons Coordinator will make a reasonable attempt to contact the author before proceeding with redaction or removal.
Any individual who believes that content in DigitalCommons@Linfield may be defamatory of them or others should inform the DigitalCommons Coordinator. Claims about defamatory content must include:
Upon receipt of a defamation claim, the DigitalCommons Coordinator will temporarily disable access to the content in question and will consult with Linfield University’s legal counsel regarding the merits of the claim. Content determined not to be defamatory will have access restored.
In consultation with legal counsel, the Linfield Libraries may also remove potentially defamatory content which comes to light independently of this claims procedure.
The repository is intended to be a permanent scholarly record. Authors may request that updated content be posted. Posting updated versions along with the original material is the preferred way to show the progress of research. There are two options for updating content.
Option 1: Retain the original record and display earlier versions in the Previous Versions section of the metadata page.
In this option, the existing content is replaced by updated content, the publication date is revised, and the previous content is set to display in the Previous Versions section of the metadata record. Previous versions should be labeled as such and should specify the number of the version (if applicable) and the date.
Option 2: Revise the original record to indicate the version has been superseded and link to the new entry for the updated version.
In this option, a new entry is made for the updated version. An edition statement or other relevant info in the title must be included to make it clear for the user which edition they've found. Additionally, the description field must include a short summary (provided by the author) of changes made since the previous version. The metadata in the original record is updated to indicate the version has been superseded, and a link is included in the description field to direct people to the updated version.
Requests for updating content must be sent to the DigitalCommons Coordinator.
This policy is reviewed at least every 3 years by the DigitalCommons Coordinator and the Library Director, in consultation as needed with General Counsel for Linfield University.
Version 3.1 (current) prepared by Kathleen Spring (DigitalCommons Coordinator), July 1, 2020.
Version 3.0 prepared by Kathleen Spring (DigitalCommons Coordinator), April 30, 2019.
Version 2.0 prepared by Kathleen Spring (DigitalCommons Coordinator) and John McKeegan (Advisor to President & General Counsel), October 15, 2012.
Version 1.0 prepared by Susan Barnes Whyte (Library Director) and Carol McCulley (DigitalCommons Coordinator), April 23, 2010. Approved by the DigitalCommons Steering Committee, May 10, 2010.